Project Assistant

  • Hethel Engineering Centre , Norwich, Norfolk, UK, United Kingdom
  • Full time
Company & Team Introduction:
GDG is a specialist engineering consultancy, providing innovative solutions across a broad range of civil engineering sectors. We have offices in Dublin, Cork, Belfast, London and Edinburgh. Our clients include large civil and building contractors, project developers and engineering consulting firms. We also offer forensic engineering and expert witness services to the Insurance and Legal sectors. Our principal areas of expertise are Infrastructure, Onshore Renewables, Ports and Harbour, Structures, Offshore and Research & Development.

Ordtek (www.ordtek.com) is GDG’s niche consultancy arm providing unexploded ordnance (UXO) risk management to land and marine developments, with a strong focus on offshore wind infrastructure.  Ordtek are currently working on some of the largest capital investment projects in Europe, as well as working for a wide range of companies in Asia and North America.

Our clients include blue chip and world leading service providers in the energy sector, and equally high-profile suppliers in other’s industries.  Our high levels of quality and professionalism reflect the expectation of our clients.

Ordtek are based in Hethel Engineering Centre, just south of Norwich, Norfolk.

Role Description:
This role will support Ordtek’s project operations by providing diligent assistance to projects. The successful candidate will be a positive team player who possesses excellent interpersonal skills, problem-solving qualities, and strong administrative skills.  The successful candidate will also have a high level of initiative who can work in a face paced, dynamic environment.

Key Responsibilities will include:

  • Review and filing of client purchase orders, contracts and instructions, including reviewing for accuracy against quoted scope
  • Updating and managing the project logs including new project entries, maintaining existing entries, invoicing through to project close out
  • Manage and update live operational spreadsheets, including all operational manning schedules
  • Manage time sheets and expense claims processes including review prior to management review
  • Attend and note take during operational and project review meetings
  • Processing project specific clearances for site operatives
  • Assist with raising invoices for timesheets and billable services
  • Assist with maintaining personnel and resource databases including subcontracted staff and suppliers
  • Arranging and issuing supplier purchase orders
  • Review internal documentation on request, including proof reading and formatting documents prior to issue
  • File and record externally supplied documentation and information
  • Maintain reporting directory for client reports
  • Support to accreditations and auditing
  • Ordering of stationary and office supplies as instructed
  • Liaise with Hethel Engineering Centre as point of contact and distribute any appropriate information as required
  • Carry out any reasonable additional duties as necessitated by the needs of Ordtek, as the above is not an exhaustive list of duties
Expertise required:
  • Excellent written and oral communication skills
  • Conscientious, self-motivated and proactive nature
  • A keen interest in the construction and renewables industry
  • Excellent demonstratable written language skills
  • Exceptional organisation skills
  • High levels of accuracy and attention to detail
  • High levels of computer literacy within Microsoft office
  • Strong time management skills and ability to prioritise workload
  • Ability to work under pressure and complete tasks to tight deadlines
Education/ Qualifications:
  • Degree in Business Administration or related field preferred
  • Previous experience in a commercial environment including sales, operational or contracting preferred
Additional requirements:
 Candidates should also be highly organised and motivated individuals with effective communication skills, a good work ethic, and a commitment to technical excellence, personal efficiency, and career progression through Continued Professional Development. Own transport is essential due to the remote location of the office.

 

At GDG:
At GDG and Ordtek, we are committed to inclusion and diversity in everything we do. We take inclusion and diversity seriously. We know that getting this right is critical for us to live our organisation’s values. We are always trying to improve our way of working to be more inclusive and equal. We are an equal opportunity employer. Our vision is for GDG to be a place where people of all ethnicities feel welcomed to work.

 

How to apply:
 Please send a copy of your CV to David O’Grady (Talent & Resource Manager) at careers@gdgeo.com

 

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